GIG ALERT: Calliope PR Temporary Assistant (Dec 2018/Jan2019)

Calliope PR is seeking a temporary assistant to offer light administrative support in December (hourly pay) with heavy support and long hours in January (retainer pay). Interested candidates should write a letter of introduction to Sarah Baird Knight and paste her/his resume via this contact form.


Calliope PR, Temporary Assistant


PROTOTYPE: Opera/Theatre/Now


  • Manage press RSVPs to all 11 Festival productions, amounting to more than 40 shows.

  • Correspond professionally and promptly with journalists

  • Track all requests and confirmations in a master spreadsheet

  • With Calliope CEO, prioritize VIPs

  • Liaise with box offices at partnering venues

  • Liaise with allied publicists

  • Send day-of confirmations to all press and box offices

  • Manage the PROTOTYPE press room

  • Communicate with Festival Marketing Director and Festival Photographer to acquire and house production photos and video the morning after each of the 10 dress rehearsals

  • Resolve press inquiries for materials and information

  • Funnel interview requests and potential stories to Calliope CEO

  • Greet and manage press for roughly 15 performances at multiple venues in Manhattan and Brooklyn

  • Track news

  • Track linkage in master spreadsheet and circulate to appropriate distribution lists.

  • Pull and collect press quotes for the Festival and for each individual production.

  • Deliver critical acclaim sheets and paste-ups to Calliope CEO by January 31.


The project begins December 10 with a VIP invitation to press and light hours through December 23. (Calliope PR is closed December 24-January 1.) The Assistant must be available for long and demanding hours immediately preceding and during the Festival, January 2-13. After the Festival, the assistant will independently prepare the critical acclaim and paste-ups for delivery to the client by January 31.


The Assistant must be highly motivated, supremely organized. attentive to detail, professional in correspondence with colleagues and members of the press, self-directed, flexible, and pleasant to work with. Ability to work swiftly and independently is a must. The Assistant must be proficient in Excel, Squarespace, Dropbox, and Drive.


Hourly pay in December with a significant flat retainer in January.

Sarah Knight